SVA Consulting Transforms MainStage Theatrical Supply’s Operations with Acumatica’s Project Accounting

THE STORY

A Need for Greater Visibility and Control

MainStage Theatrical Supply, a Wisconsin-based company with over 40 years of experience in theatrical equipment and services, faced significant operational inefficiencies with their outdated systems. With growing complexity—ranging from construction projects to retail sales and service contracts—MainStage needed an integrated system to streamline operations and improve visibility across their diverse business units and projects.

A Unified Solution with Acumatica Project Accounting

SVA Consulting guided MainStage through a digital transformation, moving them from Microsoft Dynamics to Acumatica’s cloud-based platform with a strong focus on Project Accounting. SVA provided guidance through every phase of the implementation process, focusing on MainStage’s unique business requirements. By conducting thorough discovery sessions, SVA ensured the solution was tailored to meet MainStage’s needs for CRM functionality, inventory management, project accounting, and process automation.

Working with SVA Consulting provided MainStage enhanced sales visibility, streamlined operations, and improved reporting and financial management.

With Acumatica Project Accounting, MainStage can now:

• Track costs and revenue for each project in real-time
• Automate time and expense entry for job costing accuracy
• Improve billing processes, ensuring accurate and timely invoicing
• Gain financial visibility, integrating project costs with accounting and inventory

Key Benefits and Transformative Impact

• Streamlined Sales and Project Management: Acumatica connects sales quotes directly to project execution, reducing redundant data entry and ensuring accurate project tracking from proposal to completion.
• Enhanced Inventory Management: The system provides real-time inventory tracking across multiple locations, ensuring better procurement and allocation of materials for ongoing projects.
• Faster, More Accurate Financial Reporting: What once took days now takes minutes, with automated reports providing real-time project profitability insights for better decision-making.
• Long-Term Scalability: Quarterly strategy sessions ensure MainStage continues to optimize its ERP investment, adjusting as business needs evolve.

A Partnership That Drives Success

By moving to Acumatica CRM, MainStage’s sales team can track customer interactions and opportunities seamlessly. The system supports long sales cycles (sometimes spanning years) by retaining vital customer data and providing robust forecasting capabilities. Sales representatives can also log and monitor leads from events such as trade shows, ensuring timely follow-up and increased customer engagement through the Acumatica mobile app.

Acumatica’s integrated features have significantly reduced manual tasks and human error. The transition from sales quotes to project management is now smoother, cutting down on touchpoints and ensuring data consistency. Enhanced inventory management features allow MainStage to quickly update and track inventory across multiple locations, while import/export capabilities save valuable time and ensure accurate data.

Financial reporting, which once took days to compile, can now be generated in minutes. Managers across departments have access to real-time data, empowering them to make informed decisions and track team performance.

This partnership didn’t end with implementation. It continues to evolve, with quarterly reviews ensuring MainStage maximizes the potential of their Acumatica platform.

A Partner for Success

Sherri Sternke, VP Business Development, commended SVA Consulting’s expertise and collaborative approach: “Working with SVA was great. They were incredibly helpful and listened to what we had to say. The partnership process was valuable.”

MainStage’s Director of Sales, Nic Trapani, echoed this sentiment: “We didn’t want to bite off too much. SVA really focused on manageable cases – they’ve been instrumental in helping us enhance our processes.”

THE RESULTS

Thanks to SVA Consulting and the Acumatica platform, MainStage Theatrical Supply has transformed its operations, achieving greater efficiency, improved data accuracy, and enhanced customer experiences. The partnership with SVA continues to drive innovation, positioning MainStage for long-term success.