With Acumatica in place, Total Water has transformed its accounts payable process.
“Through Acumatica, we now have a fully paperless accounts payable process with digital storage,” Jared said.
Invoices and supporting documents are now stored electronically, allowing employees to retrieve information without searching through paper files. The change has also expanded workplace flexibility for the accounts payable team.
“That’s really helped the accounts payable team with flexibility, adding remote work when previously our staff had to be on site at Total Water,” said Jared.
The company has also significantly changed the way it pays vendors.
“Previously, we paid almost 100% of our vendors via check,” Grace said. “With the Acumatica transition, we now pay about 90% of our vendors with ACH, which helps for planning.”
Acumatica’s drill-down capabilities have improved financial visibility as well. When management asks about a number, the finance team can quickly access the transactions and documentation behind it.
“If management has a question on what does this number make up, we’re able to drill in immediately and get our management team answers much quicker than we were able to previously,” Jared said.
For Total Water, the new system represents a major step forward in how the company manages its financial operations.
“It’s a huge upgrade from where we were at,” Jared said.
The smooth implementation also left a lasting impression on the Total Water team.
“I would gladly come back and do it all over again,” Grace said. “We’ve done software conversions here, and this has been the smoothest software conversion that we did. And I give credit to the project management and the knowledge base of SVA’s staff.”
ERP System Implementation
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